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For subbies, suppliers and contractors

Get prequalified while you kip.

Prekoalafy reads the buyer’s questionnaire, finds the proof in your documents and drafts each answer with the exact words it rests on. You check it, send it and get back on the tools.

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Built to run on your own computer. Your documents stay yours.

Every answer has a receipt
Prekoalafy · Questionnaires
COASTAL COUNCIL · SECTION C
Contractor prequalification 2026
58 questions · read from Coastal_Prequal_2026.xlsx
Checked
  • C3.1
    Do you hold public liability insurance of at least $20 million? Answered
    Yes. $20,000,000, current to 30 June 2027.
    Public liability · limit $20,000,000 · expires 30/06/2027Insurances.xlsx · Current policies · row 4
  • C3.4
    Attach your WHS policy, signed in the last two years. Answered
    WHS Policy · version 4 · approved 12/02/2026Controlled documents register.xlsx · row 9
  • C4.2
    Provide asbestos awareness training records for site staff. Missing
    No asbestos awareness training found in your documents.
    Ask the crew
Proof from 38 of your documents Export to Excel
The prequal grind

Every buyer wants the same answers. In a different spreadsheet.

Councils, head contractors and big buyers all ask about your insurance, safety system and training. Never the same way twice, and always due Friday.

  • Same questions, new wording

    “Public liability”, “broadform liability”, “third-party cover”. One policy, asked three ways.

  • Proof in ten places

    The insurance certificate’s in someone’s inbox. The WHS policy’s on version 3 or 4. Nobody’s sure which.

  • Copy-paste roulette

    Last year’s answer, with last year’s policy number. Hope nobody checks.

How it works

Hand Kip the paperwork. Check his work.

  1. STEP 01

    Drop in your documents

    Point Kip at a folder of policies, registers, insurances and certificates. He pulls out the facts with the exact words, and you accept or reject what he found.

    Word and Excel today. Reading text inside PDFs is on the way.

  2. STEP 02

    Drop in their questionnaire

    PDF, Word or Excel. Kip reads every question and shows it beside the buyer’s original, so you can check he read it right.

  3. STEP 03

    See what you can answer

    Every question comes back Answered, with its receipt. Missing, with what’s missing. Or Only you can say.

  4. STEP 04

    Check it, send it

    Tick the drafts, fill the gaps and export it back into the buyer’s format. Sending stays with you.

What Prekoalafy does

Receipts

Every answer comes with a receipt.

Kip won’t write an answer he can’t back up. Each one shows the document, the spot and the exact words it rests on, so you can check it in seconds and so can the buyer.

  • The exact words, not a summary. Highlighted where they sit in your document.
  • Missing isn’t No. If your documents don’t show it, Kip says so. He never answers No for you.
  • You accept or reject what he finds. Nothing counts as proof until a person says so.
Their form

Reads their form. Shows you the page.

Kip puts every question he read beside the buyer’s original. Keep it, leave it out or fix the wording. Anything he wasn’t sure about is flagged for you to decide.

  • Side by side with the original, so nothing gets lost in translation.
  • “Office use only” boxes are left out. That part’s for the buyer.
  • Missed something? Add it back with one click.
Gaps

Gaps, found before the buyer finds them.

See exactly what you can’t prove yet, while there’s still time to fix it. Hand a gap to the crew in Smoko and the proof comes back for next time.

  • Missing says what’s missing, not just “incomplete”.
  • Only you can say marks the questions no document can settle, like your incident history.
  • Ask the crew turns a gap into a job for the people who can close it.
Next time

Same question, different wording? Answered once.

The next buyer asks the same thing their own way. Kip spots it, and the answer comes with the same receipt, checked against what’s current today.

  • Live proof, not last year’s answer. If the policy’s been renewed, the new one’s quoted.
  • Expired proof gets caught before it goes out the door.
Show me the certificate.
Meet Kip

He doesn’t do fluff. He does do proof.

Kip is the koala who runs Prekoalafy. He’s read more prequal forms than any assessor, and he has never once taken anyone’s word for it.

Koalas sleep up to 20 hours a day. Kip still gets your prequal done.
  • No receipt, no answer.Every answer comes with the document, the spot and the exact words.
  • Missing isn’t No.If your documents don’t show it, he says it’s missing. He never answers No for you.
  • Some answers are yours.Questions only your business can answer are handed to you, not guessed.
  • He shows you the page.Every question sits beside the buyer’s original, so you can check his reading.
The family

Three apps that feed each other.

Smoko collects proof on site. Kaiso Governance keeps it current. Prekoalafy hands it to buyers. And every gap a buyer finds goes back down the line as a job.

  • Smoko
    On site

    Gaz and the crew capture checks, sign-ons, tickets and training as the work happens.

    Feeds Kaiso: records with who, where and when
  • Kaiso Governance
    In the office

    Keeps your safety and quality system current, so the proof is always up to date and audit-ready.

    Feeds Prekoalafy: live, checked evidence
  • Prekoalafy
    With buyers

    Kip answers prequal questionnaires with that proof, and spots what’s still missing.

    Feeds back: every gap becomes a job

A gap that closes itself.

Coastal Council wants asbestos awareness training records. You don’t have them yet.

  1. PrekoalafyKip marks the question Missing and asks the crew.
  2. KaisoKaiso adds it to your system as a training requirement, due before the tender closes.
  3. SmokoKev books the training and lines it up as a smoko bite.
  4. SmokoWendy collects the certificates as the crew snap them.
  5. KaisoFran files them in Kaiso Governance as evidence.
  6. PrekoalafyKip marks it Answered, with receipts, for this buyer and the next.
Your data

Your documents stay yours.

Prequal means handing over insurances, policies and staff records. So Kip is built to keep them close, and to tell you plainly about the one thing that leaves.

  • Runs on your computer

    No account to make. Your documents and what Kip finds in them live on your machine.

  • Local AI by default

    Kip uses a model running on your machine unless you choose Claude or OpenAI instead.

  • Document text stays put

    Even with a hosted model, the text of your documents isn’t sent unless you switch that on.

  • The one thing that leaves

    To read a buyer’s questionnaire, the blank form goes to a specialist document-reading service. Your own documents don’t.

Old way, Prekoalafy way

Same form. A lot less Friday night.

The old wayThe Prekoalafy way
Copy last year’s answers and hope they’re still trueEvery answer quoted from what’s current today
Hunt through inboxes for the insurance certificateKip finds it and shows you the exact line
Answer “No” when you can’t find the proofMarked Missing, with time to fix it
Retype the same answer for every buyerAnswered once, reused with the same receipt
Find out about the gap when you lose the tenderGaps go to the crew before the form goes out
Pricing

No charge per question. Promise.

The business pays one flat price, however many forms the buyers throw at you.

  • Flat

    For the business

    One monthly price. No per-head maths.

  • No fees

    Per questionnaire

    Ten buyers or a hundred. Same price.

  • AI incl.

    No credits to count

    Kip comes with it. No top-ups.

  • Better together

    With Smoko and Kaiso

    Run all three and the proof keeps itself current.

Prices are announced at launch. Waitlist businesses hear first.

FAQ

Fair questions.

Does Kip send the questionnaire for me?

No. He reads it, finds your proof and drafts what he can back up. You check it and send it. Sending, and signing, stays with you.

Will Kip make up answers?

No. No receipt, no answer. If your documents don’t show it, the question is marked Missing. He never answers No on your behalf, and questions only your business can answer are left to you.

What can Kip read?

Buyer questionnaires in PDF, Word or Excel. From your side, Word and Excel documents today. Reading the text inside your PDFs is on the way.

What about questionnaires in a buyer’s portal?

Not yet. For now, download the form from the portal and drop it in.

Where do my documents go?

Nowhere, by default. Prekoalafy is built to run on your computer with a local AI model. If you choose a hosted model, your document text still isn’t sent unless you allow it. The one thing that leaves is the buyer’s blank questionnaire, which goes to a document-reading service so Kip can read its layout.

Do I need Smoko or Kaiso Governance?

No. Prekoalafy works on its own with your documents. With Smoko and Kaiso, your proof stays current by itself and gaps turn into jobs for the crew.

Is Kip an AI?

Yes. He reads forms and documents, and finds and matches the proof. A person accepts what he finds, checks what he drafts, and sends the form.

Hand Kip the paperwork.

Sign up and we’ll tell you when Prekoalafy is ready for your next prequal.